What Computershare US Require for Share Transfers

Computershare is one of the largest transfer agents in the US responsible for maintaining shareholder records, issuing statements, and processing updates to ownership. When shareholders need to sell, transfer, or update their details there are specific documentation requirements they must follow. Understanding these requirements upfront can save weeks of delays and prevent rejected paperwork, especially for shareholders based overseas.

1. Completed Transfer Forms

Computershare US will always require the correct transfer forms for the type of transaction you are requesting. The most common include:

General Transfer Package for Non-U.S. Holders

Used for:

• Transferring shares to another person or entity

• Updating a name, with no change of ownership

• Gifting shares

• Transferring to a trust, company, or SMSF

• Transfers due to marriage or divorce

Deceased Transfer Package for Non-U.S. Holders

Required when the shareholder is deceased. Additional probate or estate documents will usually be necessary (see Section 4).

2. A Medallion Guarantee Stamp

For all share transfers, Computershare requires a Medallion Guarantee Stamp, not a notary stamp.

A Medallion Stamp is required when:

• Transferring ownership

• Updating registered holder details

• Selling shares held in certificate or DRS form

• Handling estate transfers

• Processing Rule 144 or restricted stock

Only participants in the Securities Transfer Agents Medallion Program (STAMP) can issue Medallion Guarantee Stamps, Australian banks are not STAMP participants. Shareholders in Australia must obtain the stamp through an authorised provider.

3. Proof of Identity

Computershare requires identity verification of the registered holder or transferor. This may include passport, driver's licence, trust deeds, company statements etc…

If names differ from the original registration (due to marriage, divorce, spelling variations, etc.), supporting documents must be included.

4. Estate Documentation (If the Shareholder Is Deceased)

For deceased estates, Computershare US has additional requirements. These may include:

• Death certificate

• Probate or Letters Testamentary (or foreign equivalent)

• Small estate affidavits (where permitted)

• Affidavit of Domicile

5. Supporting Documentation

Depending on the transfer type, additional supporting documents may be required:

• DRS Statement (Direct Registration Statement)

• Stock certificates (if you hold physical certificates)

• Company or trust documents (if transferring into or out of an entity)

• IRS forms such as W-8BEN

• Rule 144 paperwork or broker representation letters

Computershare will not process transfers until all required documents are supplied.

6. Shipping of Original Documents

Computershare US does not accept scanned or emailed copies for transfer requests. Original documents must be sent by courier to the correct Computershare US address (there are multiple).

Using tracked international courier services is strongly recommended.

Final Thoughts

Computershare US transfers can be straightforward when the correct forms and documents are prepared in advance. The most common causes of delays and rejections are incorrect forms, missing ID and missing Medallion Guarantee Stamp.

If you are from outside the US, ensure you understand Computershare’s specific requirements and review your documentation carefully.

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